Document Controller Coordinator – Athenry, Head Office

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We are hiring a Document Controller Coordinator based in our Head Office in Athenry. 

Key Duties & Responsibilities:

The primary role of the Document Controller is to ensure all project personnel are competent in the use and operation of the Coffey Document Management Platform.

  • Ensure access and training is provided to all required users.
  • Provide weekly refresher training for the first 6 weeks of the project (Coffey site staff).
  • Ensure all information is easily accessible by all project members.
  • Ensure all information is current and coordinated.
  • Ensure the site team are aware how to batch download, print, mark-up, search  for drawings and documentation on the system.
  • Ensure the site team receive drawing upload notifications and are aware how to access these drawings.
  • Ensure the drawings are the correct scale, orientation & format (DWG and PDF).
  • Ensure the drawing registers are issued / uploaded with every drawing revision / upload.
  • The Document Controller must ensure that all drawings are thoroughly reviewed and checked.

 Abilities and Skills

  • Highly organised and methodical approach to Design Delivery.
  • Excellent project management skills must manage and drive multiple work streams simultaneously.
  • Strong interpersonal skills with the ability to build strong working relationships with internal and external stakeholders.
  • Excellent written, verbal, and communication skills.
  • Excellent numeric and problem-solving skills.
  • Ability to keep up to date with new technologies including software, social media and branding initiatives.
  • Ability to take detailed meeting minutes.
  • Ability to supervise, manage and mentor other members of staff.
  • Highly ambitious and compelled.
  • Ability to thrive in a fast-paced work environment.
  • Strong attention to detail
  • Self-motivated, proactive, flexible and reliable.
  • Advanced computer skills; proficient in Microsoft Office: Microsoft Outlook, Word, Excel, PowerPoint, Auto CAD and Microsoft Project Planner
  • Collaborative team member with a passion for success.

Direct Applications Only

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